#1 fastest-growing companies, from the #1 consumer product in
to the #1 healthcare company in *.
Our team is driven by curiosity, humility, and a relentless focus on results.
We help DTC and subscription brands grow through paid media, email, and creative performance systems.
Now, we're scaling our internal operations; and we're looking for a Finance & Operations Coordinator who can own our billing, financial hygiene, and operational processes behind the scenes.
This role is perfect for someone who loves numbers, organization, accuracy, and building cleaner, better systems.You'll keep our financial workflows tight, eliminate billing gaps, accelerate collections, and make sure our operational processes run smoothly.
If you're detail-oriented, process-driven, and love bringing order to chaos, you'll thrive here.
What You'll DoFinance Ownership Categorize and reconcile transactions weekly in QuickBooks Online (QBO) Reconcile PayPal, Payoneer, credit cards, bank accounts Maintain accurate financial records, tagging revenue/expenses by client Assist with contractor payments and verify invoices Support payroll coordination in Rippling Prepare monthly P&L snapshots and financial hygiene summaries Billing & Accounts Receivable Send all invoices (retainers, creative services, ad-spend overages) Set up and manage recurring billing profiles Ensure all client payment methods are collected and current Follow up on overdue invoices professionally but firmly Maintain an AR dashboard and provide weekly reporting Track and invoice ad-spend overages after month-end Improve systems to prevent missed or late invoices Operations & Automations Build and refine billing workflows inside ClickUp Create SOPs for finance, billing, and operations processes Set up simple automations (ClickUp ? Slack ? QBO) Manage contractor hours, recurring tasks, and operational timelines Assist with tool and vendor renewals Support light administrative and operational tasks to keep the team organized Proactively identify inefficiencies and recommend improvementsIdeal Background 3–6+ years of experience in bookkeeping, AR/AP, or finance operations Strong experience with QuickBooks Online (required) Background in client billing, invoicing, or subscription-based businesses Strong written English — clear, concise, professional communication Experience with ClickUp, Airtable, Asana, or similar systems (nice to have) Experience with automation tools (Zapier, Make, native ClickUp automation) A proactive, detail-obsessed personality — accuracy matters to you Comfortable following up with clients and keeping people accountable You've worked with U.S.-based companies (preferred)Plus, if you have experience doing finance and / or operations for an agency or service based businessWhat Success Looks Like Billing is accurate, predictable, and never late No uncategorized transactions or messy books Clients pay faster because follow-up is consistent Recurring billing runs automatically ClickUp workflows are clean and organized You improve systems without needing direction Our Core ValuesStay Curious — Always learning, testing, improving.
Stay Humble — Open to feedback and better ways of doing things.Own It — Take responsibility for outcomes, not just tasks.
Be Transparent — Communicate clearly and honestly.
Be Fearless — Think big, experiment boldly.
Why Sweat Pants Agency Join the team behind multiple Inc.
#1 fastest-growing brands.
Work with top-tier marketers and creatives from around the world.
100% remote — flexible, autonomy-driven environment.
Collaborative, low-ego culture focused on learning and results.
-
Finance & Operations Coordinator
hace 2 días
Quito Sweat Pants Agency Full time $60.000 - $90.000 per yearWe're looking for a Finance & Operations Coordinator who can own our billing, financial hygiene, and operational processes behind the scenes. This role is perfect for someone who loves numbers, organization, accuracy, and building cleaner, better systems. · ...
-
Finance & Operations Coordinator
hace 3 semanas
Quito Sweat Pants Agency $40.000 - $80.000 per yearWe're scaling our internal operations and looking for a Finance & Operations Coordinator who can own our billing, financial hygiene, and operational processes behind the scenes. · Categorize and reconcile transactions weekly in QuickBooks Online (QBO) · Reconcile PayPal, Payoneer ...
-
Finance & Operations Coordinator
hace 3 semanas
Quito Sweat Pants Agency Full time$40.000 - $80.000 per yearWe're looking for a Finance & Operations Coordinator who can own our billing, financial hygiene, and operational processes behind the scenes. This role is perfect for someone who loves numbers, organization, accuracy, and building cleaner, better systems. · Categorize and reconci ...
-
People Operations Coordinator
hace 2 meses
Quito Atomic HR Freelance$18.000 - $24.000We are seeking a People Operations Coordinator to own the recurring processes that make onboarding seamless, compliance reliable, and employee communications consistent. The ideal candidate will have 2–3 years of experience in HR, People Ops, or admin coordination, familiarity wi ...
-
Sales & Operations Coordinator – Bilingual
hace 2 meses
Quito, Provincia de Pichincha California Well Done Cleaning Services $24.000 - $32.000 per yearDo you have the ability to connect with people while keeping operations in order? Our team is hiring a Sales & Admin Expert to strengthen both our sales and our customer service experience. · Be the welcoming voice for clients through calls and messages. · Confidently share quote ...
-
Operations and Help Desk Coordinator
hace 5 días
Quito, Provincia de Pichincha SoftwareOne $20.000 - $60.000 per yearJoin SoftwareOne and be part of a purpose-driven culture where your ideas matter, your growth is supported, and your career can go global. · ...
-
Finance & Operations Coordinator
hace 5 días
Quito Sweat Pants Agency $60.000 - $90.000 per yearAt Sweat Pants Agency, we've helped build and scale multiple Inc. · #1 fastest-growing companies, from the #1 consumer product in **** to the #1 healthcare company in ****. · Our team is driven by curiosity, humility, and a relentless focus on results.We help DTC and subscription ...
-
People Operations Coordinator
hace 2 días
Quito Atomic Hr $72.000 per yearCompany OverviewOur client is a profitable, U.S.-based consumer goods company with national reach and a distributed team. · With steady headcount growth and ongoing hiring needs, they run a lean, high-performance culture: clear roles, high standards, and constant feedback. · It's ...
-
Bilingual Admin Assistant
hace 4 semanas
Quito, Provincia de Pichincha Teamficient $24.000 - $48.000 per yearWe are seeking a proactive and detail-oriented Bilingual Admin Assistant (Finance Focus) to join our team. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. You will be responsible for supporting financial ...
-
TIM Operations Assistant Intern
hace 2 meses
Quito, Pichincha AIESEC en Ecuador $20.000 - $30.000 per yearThis Intern will support the TIM (Total Investment to Market) manager and work closely with them to support the daily business operations of the department, as well as monitor and enforce the appropriate procedures for trade and marketing expenditures management. · Monitoring Tra ...
-
Green Project Portfolio and Capacity Building Consultant
hace 3 semanas
Quito, Provincia de Pichincha Global Green Growth Institute $40.000 - $80.000 per yearThe Global Green Growth Institute (GGGI) is seeking a Green Project Portfolio and Capacity Building Consultant to support the achievement of Ecuador's NDC targets. The consultant will work in close collaboration with the GGGI Team in Ecuador to identify, evaluate, and classify gr ...
-
Agency Finance
hace 1 semana
Quito, Pichincha Sweat Pants Agency $60.000 - $85.000 per yearAt Sweat Pants Agency, we're looking for an Agency Finance & Systems Operations Manager to own how money moves through the agency: invoicing, billing systems, monthly recurring profiles and more. · - Evaluate our current billing setup and propose better tools/systems - Compare an ...
-
Systematization and Learning Consultant
hace 3 semanas
Quito, Provincia de Pichincha Global Green Growth Institute $3.000 - $6.000 per yearThe Global Green Growth Institute (GGGI) is seeking a Systematization and Learning Consultant to support the effective implementation of sustainable finance activities in Ecuador under the GGGI-led UK-PACT Project. The consultant will be responsible for capturing lessons learned, ...
-
Quito, Provincia de Pichincha RoverPass $1.000 - $14.000 per yearThis is a hybrid Operations + Support position where you will:Manage client support ticketsCoordinate internal operationsMaintain documentation · You'll work with a lean global team (US + LATAM + India), so clear communication and strong follow-through are essential. · Vendor Man ...
-
HR Assistant
hace 2 meses
Quito, Provincia de Pichincha Teamficient $30.000 - $50.000 per yearWe are seeking a proactive and detail-oriented HR Officer to join our growing team in Ecuador. The HR Officer will manage daily human resources operations, support recruitment and employee relations, and ensure compliance with Ecuadorian labor regulations. · Prepare employment of ...
-
Operations Associate
hace 1 mes
Quito, Provincia de Pichincha Industry FinTech $30.000 - $60.000 per yearWe're hiring an Operations Associate to join our team in Quito, Ecuador. As an Operations Associate, you'll help ensure that every process is executed with accuracy, efficiency, and control. You'll gain exposure to how a global fintech operates behind the scenes, learning about c ...
-
Operations Associate
hace 1 mes
Quito Industry FInTech $20.000 - $30.000 per yearWe're Hiring: Operations Associate Based in Quito, Ecuador | Full-Time | Hybrid About Us Industry FinTech (IFT) is on a mission to modernize and transform the world of private capital markets. Our proprietary platform powers how firms raise capital, engage investors, and manage ...
-
ABA Intake Coordinator
hace 2 meses
Quito, Provincia de Pichincha OpsArmy $15.000 - $30.000 per yearThe ABA Intake Coordinator is the first point of contact for families seeking Applied Behavioral Analysis (ABA) therapy for Autism care. This role ensures a warm, professional, and efficient intake experience by conducting screenings, gathering information, and coordinating with ...
-
ABA Intake Coordinator
hace 2 meses
Quito, Pichincha OpsArmy Careers Remote job$35.000 - $45.000 per yearThe ABA Intake Coordinator is the first point of contact for families seeking Applied Behavioral Analysis (ABA) therapy for Autism care. This role ensures a warm, professional, and efficient intake experience by conducting screenings, gathering information, and coordinating with ...
-
Gerente de Operaciones y Mesa de Ayuda
hace 2 meses
Quito, Provincia de Pichincha SoftwareOne $30.000 - $60.000 per yearWe are thrilled to announce an opportunity to join our team as Helpdesk and Operations Manager. The role involves coordinating the management together with the Service Leader assigned to the project, ensuring compliance with the expectations agreed with the client, and planning, ...
-
Head of Operations
hace 2 meses
Quito, Pichincha ReliefWeb $40.000 - $80.000 per yearIOM Ecuador seeks to provide safe, orderly, and dignified migration support to the various migrant populations within the territory, with a focus on saving lives, advancing durable solutions in response to displacement, and facilitating regular pathways for migration. · Oversee t ...