About The Client
PromptPeople is hiring for a fast-growing, high-performance services business supporting enterprise clients in the U.S. The company is scaling quickly and needs a recruiting operator who can build an always-on pipeline, maintain a ready bench, and prevent last-minute staffing gaps through structure, urgency, and ownership.
This is not a passive HR role. It's for a high-output recruiter who treats staffing readiness as a business-critical function.
Why This Role Exists
The company's current HR function is handling all HR + reactive recruiting. As the business scales, last-minute staffing changes make it hard to fill new accounts fast enough. This role owns recruiting and early retention for frontline roles end-to-end, ensuring the business always has ready-to-deploy talent.
What You'll Own (Responsibilities)
Always-on recruiting engine
- Keep recruiting always-on (pipeline never goes cold)
- Build workflows, checklists, and tracking to drive speed and consistency
- Anticipate staffing gaps and coverage risks before they hit operations
High-volume sourcing
- Source daily using both traditional and non-traditional channels (referrals, community outreach, grassroots networks, Facebook groups)
- Maintain direct candidate communication through calls/texts and fast follow-ups
- Test new sourcing channels and scale what works
Rapid screening & conversion
- Conduct high-volume phone screens focused on reliability, availability, commute feasibility, and attitude
- Move candidates quickly from interview → offer → onboarding
- Reduce drop-off through urgency, clarity, and consistent follow-up cadence
Bench management (ready-to-deploy talent)
- Maintain a live bench of qualified, pre-screened, ready-to-deploy candidates
- Segment bench by location, shift availability, and readiness status
- Re-engage past applicants and former employees to keep the pipeline warm
Onboarding & compliance execution
- Own onboarding from offer acceptance through deployment readiness
- Guide candidates through paperwork, app downloads, and compliance steps to prevent stalls
- Coordinate background checks/fingerprinting and track clearance status with proactive escalation
Early retention & workforce support
- Run structured check-ins with new hires to reduce early attrition
- Handle sensitive conversations with empathy and clarity
- Partner closely with operations to align recruiting priorities with real-time demand
Reporting & visibility
- Provide weekly visibility on pipeline health, bench size, readiness levels, and speed-to-fill
- Identify bottlenecks and continuously improve the recruiting machine
Benefits
- 100% remote
- USD compensation
- PTO (paid time off)
- Local holidays
- Direct work with the leadership team
- High ownership and autonomy
- Fast-paced environment with real impact
- Growth opportunity as the company scales
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