About the Client

PromptPeople is hiring for a fast-growing, high-performance services business supporting enterprise clients in the U.S. The company is scaling quickly and needs a finance operator who can take ownership of the day-to-day accounting workflow, keep the books clean, and bring structure to finance operations.

This is a hands-on role. We're looking for someone plug-and-play who can run end-to-end accounting tasks and keep things organized without constant oversight.

Why This Role Exists

The business needs someone to own finance operations end-to-end: AP, AR, invoicing in QuickBooks, payroll processing support, Excel-based reporting, and monthly close tasks. The goal is to reduce bottlenecks, keep finance predictable, and give leadership clean visibility.

What You'll Own (Responsibilities)

AP / AR + day-to-day accounting

• Own accounts payable and receivable workflows end-to-end

• Send invoices from QuickBooks, track collections, and follow up on aging AR

• Process vendor bills, manage payments, and keep AP organized and accurate

• Maintain clean records and documentation across transactions

Payroll coordination

• Support payroll processing (including time adjustments, validations, and accuracy checks)

• Maintain payroll-related documentation and ensure inputs are consistent and clean

Monthly reporting + close support

• Prepare monthly financial reports for leadership

• Support monthly close tasks and ensure books are updated and accurate

• Keep reconciliations organized and up to date (bank and key accounts as needed)

Excel operations

• Work comfortably in Excel (data cleanup, formatting, transposing datasets, building recurring reports)

• Turn messy inputs into usable reporting for finance and leadership

Structure + workflow improvement (light systems)

• Create simple checklists, templates, and repeatable workflows to reduce errors

• Improve consistency and clarity across finance operations (without needing to "build a full finance org")

What Success Looks Like

First 30–60 days

• Invoicing, collections, and bill pay are running consistently

• Payroll adjustments and validations are handled reliably

• Finance data is organized, up to date, and easy to audit internally

• Leadership receives clean monthly reporting on time

3–6 months

• Finance workflows are standardized with checklists and clear routines

• AR/AP performance improves (fewer misses, cleaner tracking, faster follow-ups)

• Monthly reporting and close tasks are predictable and low-friction

Requirements

• Proven experience owning end-to-end accounting operations (AP + AR)

• Comfortable running finance workflows inside QuickBooks (invoicing, bills, tracking)

• Payroll processing experience (or strong exposure + ability to own validations/adjustments)

• Strong Excel skills (including working with messy datasets; transposing / reporting)

• High attention to detail and ability to work independently without babysitting

• Excellent English communication (written + verbal)

Nice to Have

• Experience in service businesses with payroll-heavy operations

• Exposure to monthly close routines and basic accrual concepts

• Familiarity with tools like Ramp or AP automation platforms

• Multi-state / U.S. operations exposure (nice to have, not required)

Benefits

• 100% remote

• USD compensation

• PTO (paid time off)

• Local holidays

• Direct work with the leadership team

• High ownership and autonomy

• Fast-paced environment with real impact

• Growth opportunity as the company scales