OVERVIEW

Parent Sector : Field Office

Duty Station: Quito

Classification of duty station: [[filter12]]

Standard Duration of Assignement : [[filter13]]

Job Family: Natural Sciences

Type of contract : Non Staff

Level : Level 4

Duration of contract : From 7 to 11 months

Recruitment open to : External candidates

Application Deadline (Midnight Paris Time) : 28/04/2024

UNESCO Core Values: Commitment to the Organization, Integrity, Respect for Diversity, Professionalism

OVERVIEW OF THE FUNCTIONS OF THE POST

PURPOSE OF THE CONTRACT:

The incumbent will assist and support to the National Officer for Science providing support to the organization and delivery of programme activities/projects carrying out a range of office support and administrative functions. In addition, as a team member will support the implementation of activities in research, science, technology and innovation, among others, in advancing the Science sector agenda and will also assist in the development and implementation of activities under the supervision of the National Officer for Science.

Long Description

ROLES AND RESPONSIBILITIES OF THE INCUMBENT:

• Provide support in the evaluation of projects, assessments, and programmes (funded within C/5 and extra budgetary funds). Provide input to the National Officer for Science (NO) in the preparation of reports on the implementation of programmes and projects and other briefings as may be required by the UNESCO Quito Office or Headquarters, using relevant tools.
• Support in the search, compilation, review and update information and data used in the development of documents, work plans and budgets, preparation of regular and ad-hoc budgetary/financial updates. Provide administrative support for fund raising activities. Prepare a variety of administrative documentation; initiate administrative procedures and ensure follow-up, including payment follow-up in collaboration with the Administrative Officer of the Office. Ensure that documents are complete, correct and compliant with the rules, regulations and procedures. Additionally, assist in the preparation of budget, check completeness, accuracy and compliance of documentation.
• Support to the NO in the conceptualization, design, planning, development, coordination, monitoring and implementation of the Field Office's Natural Sciences Strategy and its corresponding programmes, projects, assessments, and activities.
• Organize official meetings, events and workshops by booking venues, equipment and providing other related logistical support. Organize official travels in conjunction with meetings, events and workshops; make travel arrangements; track and prepare itinerary agenda. Provide administrative support for the events, inform participants, organize the distribution of documentation, collect minutes, and prepare associated documentation.
• Other assignments channeled through the Office Director or/and the National Officer for Science

Long Description

DURATION OF THE CONTRACT:

From the signature of the contract until December 31, 2024.

Possibility of renewal according to the performance of the incumbent, funds availability and organizational needs.

PLACE AND HOURS OF WORK:

The professional will perform their tasks and responsibilities in person and virtually in the City of Quito, under the overall authority of the Director of the Office and the supervision of the National Officer for Science, of UNESCO in Quito.

Long Description

COMPETENCIES (Core / Managerial)

Accountability (C)Communication (C)Innovation (C)Knowledge sharing and continuous improvement (C)Planning and organizing (C)Results focus (C)Teamwork (C)

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For detailed information, please consult the UNESCO Competency Framework.

REQUIRED QUALIFICATIONS

Education and experience:

• University degree (bachelor or equivalent) or more, in one of the fields of Basic Sciences, Natural Sciences, Management Studies or related areas.

Knowledge, skills and abilities:

• Good analytical, organizational and project management skills.
• Excellent coordination and interpersonal skills.
• Ability to collect, consolidate, synthesize, and analyze information from various sources.
• Capacity to build and maintain effective working relations in a multidisciplinary and multicultural environment and with relevant institutions, intergovernmental and non-governmental organizations.
• Proven ability to communicate and negotiate effectively and persuasively (orally and in writing) with various stakeholders at all levels, within and outside the organization in Basic Sciences.
• Solid IT skills including knowledge of office software.

DESIRABLE QUALIFICATIONS

Management of procedures and management of the United Nations system and UNESCO (desirable).

SELECTION AND RECRUITMENT PROCESS

Please note that all candidates must complete an on-line application and provide complete and accurate information. To apply, please visit the UNESCO careers website. No modifications can be made to the application submitted.

The evaluation of candidates is based on the criteria in the vacancy notice, and may include tests and/or assessments, as well as a competency-based interview.

UNESCO uses communication technologies such as video or teleconference, e-mail correspondence, etc. for the assessment and evaluation of candidates.

Please note that only selected candidates will be further contacted and candidates in the final selection step will be subject to reference checks based on the information provided.

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UNESCO recalls that paramount consideration in the appointment of staff members shall be the necessity of securing the highest standards of efficiency, technical competence and integrity. UNESCO applies a zero-tolerance policy against all forms of harassment. UNESCO is committed to achieving and sustaining equitable and diverse geographical distribution, as well as gender parity among its staff members in all categories and at all grades. Furthermore, UNESCO is committed to achieving workforce diversity in terms of gender, nationality and culture. Candidates from non- and under-represented Member States (last update here) are particularly welcome and strongly encouraged to apply. Individuals from minority groups and indigenous groups and persons with disabilities are equally encouraged to apply. All applications will be treated with the highest level of confidentiality. Worldwide mobility is required for staff members appointed to international posts.

UNESCO does not charge a fee at any stage of the recruitment process.

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