At Sweat Pants Agency, we've helped build and scale multiple Inc. #1 fastest-growing companies, from the #1 consumer product in 2020 to the #1 healthcare company in 2022. Our team is driven by curiosity, humility, and a relentless focus on results.
We're looking for an Agency Finance & Systems Operations Manager — someone who understands agency billing, can manage QuickBooks, and can also improve and modernize the operational systems behind our finances.
This is not a standard bookkeeping role.
You will own how money moves through the agency:
- invoicing
- billing systems
- monthly recurring profiles
- creative project billing
- ad-spend overages
- financial hygiene
- operational workflows
- tool evaluation (QuickBooks vs Scoro vs Bonsai vs ManyRequests, etc.)
If you're someone who loves both accuracy and operations, and you're motivated by building cleaner, faster, more scalable internal systems — you're exactly who we're looking for.
1. Finance Operations- Own QuickBooks categorization, matching, reconciling
- Reconcile PayPal, Payoneer, credit cards, and bank accounts
- Maintain clean tagging for client-specific revenue/expenses
- Prepare monthly P&L snapshots for leadership
- Ensure accurate financial hygiene across all accounts
- Coordinate with payroll (Rippling) and contractors
- Send invoices for:
- monthly retainers
- creative projects
- ad-spend overages
- Build recurring billing profiles and improve the system around them
- Ensure payment methods are updated + collected
- Follow up professionally on late invoices
- Maintain an AR dashboard that shows who owes what
- Help prevent missed billing or inconsistent billing cycles
This is where the role becomes high-value.
You will:
- Evaluate our current billing setup and propose better tools/systems
- Compare and implement options like Scoro, Bonsai, ManyRequests, etc.
- Create cleaner internal workflows for billing and financial processes
- Build structure inside ClickUp for recurring tasks and operational consistency
- Create SOPs that reduce steps and eliminate errors
- Build automations (ClickUp → QBO → Slack → Email)
- Simplify our financial operations to run with less friction
- Maintain documentation for financial and operational processes
- Support the leadership team with simple, recurring operational tasks
- Improve collaboration between strategy, creative, and media teams
- Keep internal systems organized as the agency scales
- You have 3–7+ years in agency finance, rev-ops, business ops, or similar
- You've managed QuickBooks Online in a professional environment
- You understand how agencies bill clients (retainers + projects + overages)
- You've improved messy workflows or implemented new systems before
- You've evaluated or implemented tools like:
- Scoro
- Bonsai
- ManyRequests
- Stripe Billing
- Monday/ClickUp/Asana
- You like owning processes, not just following them
- You naturally look for better ways to organize systems
- You communicate clearly, proactively, and professionally
- You're comfortable following up with clients regarding payments
- You enjoy solving operational inefficiencies
- You're very detail-oriented and accurate with numbers
- Join the team behind multiple Inc. #1 fastest-growing brands.
- Work with top-tier marketers and creatives from around the world.
- 100% remote — flexible, autonomy-driven environment.
- Collaborative, low-ego culture focused on learning and results.
-
Agency Finance
hace 1 semana
Quito Sweat Pants Agency Full time$30.000 - $50.000 per yearAt Sweat Pants Agency we're looking for an Agency Finance & Systems Operations Manager who understands agency billing can manage QuickBooks improve operational systems behind our finances. · ...
-
Agency Finance
hace 1 semana
Quito Sweat Pants Agency $90.000 - $120.000 per yearWe're looking for an Agency Finance & Systems Operations Manager who understands agency billing and can manage QuickBooks.We need someone to own how money moves through the agency: invoicing, billing systems, monthly recurring profiles and more. · ...
-
Agency Finance
hace 1 semana
Quito, Pichincha Sweat Pants Agency $60.000 - $85.000 per yearAt Sweat Pants Agency, we're looking for an Agency Finance & Systems Operations Manager to own how money moves through the agency: invoicing, billing systems, monthly recurring profiles and more. · - Evaluate our current billing setup and propose better tools/systems - Compare an ...
-
Agency Finance
hace 1 semana
Quito Sweat Pants Agency $40.000 - $80.000 per yearAt Sweat Pants Agency, we've helped build and scale multiple Inc. · #1 fastest-growing companies, from the #1 consumer product in **** to the #1 healthcare company in ****. · Our team is driven by curiosity, humility, and a relentless focus on results.We're looking for anAgency F ...
-
Finance & Operations Coordinator
hace 3 semanas
Quito Sweat Pants Agency $40.000 - $80.000 per yearWe're scaling our internal operations and looking for a Finance & Operations Coordinator who can own our billing, financial hygiene, and operational processes behind the scenes. · Categorize and reconcile transactions weekly in QuickBooks Online (QBO) · Reconcile PayPal, Payoneer ...
-
Finance & Operations Coordinator
hace 3 semanas
Quito Sweat Pants Agency Full time$40.000 - $80.000 per yearWe're looking for a Finance & Operations Coordinator who can own our billing, financial hygiene, and operational processes behind the scenes. This role is perfect for someone who loves numbers, organization, accuracy, and building cleaner, better systems. · Categorize and reconci ...
-
Senior Technical Product Manager
hace 2 meses
Quito TetherJoin Tether and Shape the Future of Digital Finance. Our cutting-edge solutions empower businesses to seamlessly integrate reserve-backed tokens across blockchains. · Define and champion a long-term vision for Local AI apps. · Lead the ideation, prioritization, and definition of ...
-
Finance & Operations Coordinator
hace 24 horas
Quito Sweat Pants Agency Full time $60.000 - $90.000 per yearWe're looking for a Finance & Operations Coordinator who can own our billing, financial hygiene, and operational processes behind the scenes. This role is perfect for someone who loves numbers, organization, accuracy, and building cleaner, better systems. · ...
-
Quito ChildFund International $60.000 - $120.000 per yearThis is a full-time, open-ended, remote position open to candidates with current residence and work authorization in the following locations: Mexico City, Quito, La Paz, Guatemala City, Belo Horizonte, or Tegucigalpa. · Anticipating and Preparing for Emergencies · Technical Assis ...
-
ECU - Finance Analyst
hace 2 días
Quito Tidal $20.000 - $60.000 per yearWe are seeking a highly motivated and detail-oriented Finance Analyst to join our client's team. · This role is ideal for someone with strong financial modeling skills, analytical thinking, and the ability to create insightful reports that guide decision-making. · Key Responsibil ...
-
Quito, Pichincha ChildFund International Remote job$60.000 - $120.000 per yearThe Regional Humanitarian Business Development Specialist will provide technical and strategic leadership across ChildFund's humanitarian response in the Americas. The position will focus on anticipating and preparing for crises, scaling quality humanitarian programs, positioning ...
-
Senior Valuations Analyst
hace 2 meses
Rosario Adaptive Teams Full timeReady to shape strategy through numbers? We're seeking a finance pro who can blend sharp valuation modeling with big-picture thinking to guide leadership across a fast-growing real estate portfolio. · ...
-
Revenue & Market Analyst
hace 2 meses
Rosario Adaptive Teams Full timeReady to turn data into dollars? We're looking for a sharp, numbers-driven analyst to own revenue forecasting, pricing strategy, and marketing performance for a fast-scaling portfolio of storage facilities. · Build and maintain revenue/occupancy forecasts and track performance vs ...
-
Finance & Operations Coordinator
hace 4 días
Quito Sweat Pants Agency $60.000 - $90.000 per yearAt Sweat Pants Agency, we've helped build and scale multiple Inc. · #1 fastest-growing companies, from the #1 consumer product in **** to the #1 healthcare company in ****. · Our team is driven by curiosity, humility, and a relentless focus on results.We help DTC and subscription ...
-
Head Of Resident Coordinator Office
hace 20 horas
Quito United Nations $60.000 - $120.000 per yearOrg. · Setting and ReportingThe UN Secretary-General launched on 1 January **** a bold and new global reform which repositioned the UN Development System to deliver more effectively and efficiently with the achievement of the **** Agenda and the Sustainable Development Goals (SDG ...
