Administrative Support Specialist

hace 3 días

Quito Latino Legends Full time$1.300 - $1.600

  Administrative Support Specialist (Remote from LATAM)

Location: Fully Remote (Occasional travel to North Carolina for team meet-ups)
Type: Full-time | Contractor | EST or CST hours
Salary Range: USD $1,300–$1,600/month
Language: English fluency required
Requirement: Valid U.S. Tourist Visa (for travel to team gatherings in North Carolina)


About the Client

Our client is a mission-driven, veteran-owned small business dedicated to energy market transformation and workforce development. They strengthen careers, improve government programs, and advance energy efficiency through innovative training and program management solutions. Their work creates measurable community impact and empowers professionals across the energy and sustainability sectors.

Role Overview

Are you organized, detail-oriented, and motivated to contribute to purpose-driven projects?
As the Administrative Support Specialist, you will play a key role in ensuring the company's workforce development and operational initiatives run efficiently. You'll manage data, optimize internal systems, and support project teams with administrative and coordination tasks that keep operations aligned and moving forward.

This position is fully remote, with occasional in-person meetups in North Carolina, offering the perfect balance between flexibility and connection.

Key Responsibilities

  • Manage and maintain data entry processes in Excel and other digital tools.

  • Update and monitor dashboards to track performance metrics and project milestones.

  • Support project operations through documentation, scheduling, and process optimization.

  • Coordinate meetings, prepare reports, and manage team calendars.

  • Maintain accurate records and organized documentation for ongoing projects and programs.

  • Collaborate closely with program managers to ensure deadlines and deliverables are met.

  • Help refine and improve internal systems to boost operational efficiency.

Requirements

  • Proven experience in administrative, operational, or data management support roles.

  • Strong proficiency in Microsoft Excel and familiarity with data tracking or dashboard tools.

  • Excellent organizational, analytical, and communication skills.

  • Ability to manage multiple priorities while maintaining high attention to detail.

  • Experience supporting project teams or process-driven environments (preferred).

  • Valid U.S. Tourist Visa and willingness to travel occasionally to North Carolina for team gatherings.

Why Join This Opportunity

  • Contribute to projects that create meaningful impact in workforce development and sustainability.

  • Collaborate with a mission-driven, supportive team that values growth, efficiency, and innovation.

  • Enjoy a remote, flexible work setup while maintaining opportunities for real-world collaboration.

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