Workplace Experience Coordinator

hace 1 mes

Quito Verndale
About the Position

We are looking for an energetic, highly-organized, service-oriented, and proactive Workplace Experience Coordinator to ensure the smooth day-to-day operations of our office and create a welcoming, efficient, and engaging workplace environment for our team. You'll be the face of our office in Quito, helping team members and visitors feel supported while managing essential operational responsibilities.

This is a people-first role that blends office management, event coordination, and compliance oversight to create a workplace that is not only functional but enjoyable.

Responsibilities
  • Office Point of Contact: Greet visitors and vendors, answer phone calls, and be the primary point of contact for all in-office needs and inquiries, including space reservations.
  • Onboarding Engagement: Welcome new hires on their first day, providing a warm introduction to the office, including a building and workspace tour.
  • Travel & Logistics Coordination: Arrange travel logistics such as transportation, flights, and lodging with our travel agency for new hires and team members visiting the office from outside the country.
  • Office Supplies & Storage: Order and maintain office supplies inventory, ensuring storage areas are clean and organized, working closely with our maintenance support staff.
  • Engaging Experiences & Social Events: Continuously plan, budget and execute unique experiences that foster team engagement and contribute to a positive culture including but not limited to medium to large team-wide in-office events, out-of-office experiences and internal meals like welcome lunches, team lunches and celebration dinners while managing the rotation of top restaurant vendors from our curated list.
  • Manage Maintenance Schedule: Oversee and coordinate the cleaning and maintenance calendar in collaboration with our maintenance staff to ensure a clean and comfortable work environment.
  • Health, Safety & Compliance: Maintain up-to-date evacuation plans, coordinate emergency drills, and support local health and safety committee meetings and documentation.
  • Internal Initiatives: Plan and execute internal initiatives to meet specific requirements that come up or to drive employee engagement in order to foster an inclusive workplace.
Qualifications
  • One or two years of experience in office administration, hospitality, or workplace management roles
  • Strong interpersonal and communication skills – we are looking for someone who's friendly, approachable, energetic and professional.
  • Excellent organizational and time management abilities
  • Comfort juggling multiple responsibilities in a fast-paced environment
  • Experience managing vendors, coordinating events, and supporting compliance activities
  • Proficient in tools like Microsoft Word, Powerpoint and Excel; Figma experience is a plus
  • Ability to create, manage and keep track of budgets
  • A positive attitude, solution-oriented mindset, and a genuine interest in making the workplace a great place to be
  • Ability to work in-office Monday to Friday

Ten Great Reasons to Work at Verndale

  1. We are a rapidly growing company that is just as scrappy and entrepreneurial today as when we were founded in 1998.
  2. We are relentlessly curious and enthusiastically solve our clients' complex business problems through technology, data, and design.
  3. We foster a culture that enables every person in the organization to do the best work of their career.
  4. We offer regular training and professional development to move careers forward.
  5. Client and employee satisfaction are our two most important business metrics.
  6. We celebrate and champion diversity, equity, and inclusion.
  7. We offer generous paid company holidays, vacation, and paid sick time to every employee starting on day one.
  8. We offer top-of-the-line Health Insurance, plus monthly perks customized to meet individual employees' needs.
  9. We support a healthy work/life balance.
  10. We are fully remote enabled and embrace the evolving definition of the workplace

Compensation & Benefits

Verndale is proud of the fun, diverse, and respectful company environment we enjoy on a daily basis. Competitive compensation and comprehensive medical and life & disability coverage are offered to all full-time employees. Ample company paid holidays and personal time off make having a work-life balance possible. For some roles, remote work is a definite possibility; we believe in hiring the best and keeping our own happy and motivated.

Verndale is an Equal Opportunity Employer. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

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