Workplace Experience Coordinator

hace 1 semana

Quito Verndale
About the Position

We are looking for an energetic, highly-organized, service-oriented, and proactive Workplace Experience Coordinator to ensure the smooth day-to-day operations of our office and create a welcoming, efficient, and engaging workplace environment for our team. You'll be the face of our office in Quito, helping team members and visitors feel supported while managing essential operational responsibilities.

This is a people-first role that blends office management, event coordination, and compliance oversight to create a workplace that is not only functional but enjoyable.

Responsibilities
  • Office Point of Contact: Greet visitors and vendors, answer phone calls, and be the primary point of contact for all in-office needs and inquiries, including space reservations.
  • Onboarding Engagement: Welcome new hires on their first day, providing a warm introduction to the office, including a building and workspace tour.
  • Travel & Logistics Coordination: Arrange travel logistics such as transportation, flights, and lodging with our travel agency for new hires and team members visiting the office from outside the country.
  • Office Supplies & Storage: Order and maintain office supplies inventory, ensuring storage areas are clean and organized, working closely with our maintenance support staff.
  • Engaging Experiences & Social Events: Continuously plan, budget and execute unique experiences that foster team engagement and contribute to a positive culture including but not limited to medium to large team-wide in-office events, out-of-office experiences and internal meals like welcome lunches, team lunches and celebration dinners while managing the rotation of top restaurant vendors from our curated list.
  • Manage Maintenance Schedule: Oversee and coordinate the cleaning and maintenance calendar in collaboration with our maintenance staff to ensure a clean and comfortable work environment.
  • Health, Safety & Compliance: Maintain up-to-date evacuation plans, coordinate emergency drills, and support local health and safety committee meetings and documentation.
  • Internal Initiatives: Plan and execute internal initiatives to meet specific requirements that come up or to drive employee engagement in order to foster an inclusive workplace.
Qualifications
  • One or two years of experience in office administration, hospitality, or workplace management roles
  • Strong interpersonal and communication skills – we are looking for someone who's friendly, approachable, energetic and professional.
  • Excellent organizational and time management abilities
  • Comfort juggling multiple responsibilities in a fast-paced environment
  • Experience managing vendors, coordinating events, and supporting compliance activities
  • Proficient in tools like Microsoft Word, Powerpoint and Excel; Figma experience is a plus
  • Ability to create, manage and keep track of budgets
  • A positive attitude, solution-oriented mindset, and a genuine interest in making the workplace a great place to be
  • Ability to work in-office Monday to Friday

Ten Great Reasons to Work at Verndale

  1. We are a rapidly growing company that is just as scrappy and entrepreneurial today as when we were founded in 1998.
  2. We are relentlessly curious and enthusiastically solve our clients' complex business problems through technology, data, and design.
  3. We foster a culture that enables every person in the organization to do the best work of their career.
  4. We offer regular training and professional development to move careers forward.
  5. Client and employee satisfaction are our two most important business metrics.
  6. We celebrate and champion diversity, equity, and inclusion.
  7. We offer generous paid company holidays, vacation, and paid sick time to every employee starting on day one.
  8. We offer top-of-the-line Health Insurance, plus monthly perks customized to meet individual employees' needs.
  9. We support a healthy work/life balance.
  10. We are fully remote enabled and embrace the evolving definition of the workplace

Compensation & Benefits

Verndale is proud of the fun, diverse, and respectful company environment we enjoy on a daily basis. Competitive compensation and comprehensive medical and life & disability coverage are offered to all full-time employees. Ample company paid holidays and personal time off make having a work-life balance possible. For some roles, remote work is a definite possibility; we believe in hiring the best and keeping our own happy and motivated.

Verndale is an Equal Opportunity Employer. All employment decisions shall be made without regard to age, race, creed, color, religion, sex, national origin, ancestry, disability status, veteran status, sexual orientation, gender identity or expression, genetic information, marital status, citizenship status or any other basis as protected by federal, state, or local law.

  • Workplace Experience Coordinator

    hace 1 semana

    Quito Verndale

    We are looking for an energetic, · highly-organized, · service-oriented, · and proactive Workplace Experience Coordinator to ensure the smooth day-to-day operations of our office and create a welcoming, · efficient, · and engaging workplace environment for our team.Greet visitors ...

  • Workplace Experience Coordinator

    hace 1 semana

    Quito, Pichincha Verndale

    We are looking for an energetic, highly-organized, service-oriented and proactive Workplace Experience Coordinator to ensure the smooth day-to-day operations of our office and create a welcoming efficient and engaging workplace environment for our team You ll be the face of our o ...

  • Workplace Experience Coordinator

    hace 1 semana

    Quito Verndale

    We are looking for an energetic, highly-organized, service-oriented, and proactive Workplace Experience Coordinator to ensure the smooth day-to-day operations of our office and create a welcoming, efficient, and engaging workplace environment for our team. · Greet visitors and ve ...

  • Remote Travel Experience Coordinator

    hace 3 semanas

    Quito, Pichincha Destiny&Co Travel Agency Remote job$10.000 - $14.400 per year

    Support clients throughout their travel journey-from early planning stages to post-trip follow-up. · ...

  • Remote Travel Experience Coordinator

    hace 1 día

    Quito, Ecuador Destinytravel

    Support clients throughout their travel journey from early planning stages to post-trip follow-up ensuring each experience feels seamless and well-organized through clear communication and proactive support. · ...

  • Remote Travel Experience Coordinator

    hace 2 semanas

    Quito Destinytravel

    As a Remote Travel Experience Coordinator, you will support clients throughout their travel journey—from the early planning stages to post-trip follow-up. · ...

  • Remote Travel Experience Coordinator

    hace 4 semanas

    Quito Destiny&Co Travel Agency $10.000 - $14.400 per year

    Support clients throughout their travel journey—from early planning stages to post-trip follow-up. · Coordinate client communication across multiple channels. · Assist with itinerary adjustments and schedule changes. · ...

  • Patient Intake Coordinator ABA Experience, Fluent English

    hace 2 semanas

    Quito OpsArmy Careers

    This role is the first point of contact for families seeking ABA therapy for autism care. · Prior experience in ABA therapy or autism care (required) · High English fluency (spoken and written) · ...

  • Senior Account Coordinator

    hace 1 día

    Quito, Ecuador Verndale

    The Senior Account Coordinator is an integral member of the Account Management team responsible for providing high-level coordination and proactive support across multiple client accounts. · ...

  • Senior Account Coordinator

    hace 3 semanas

    Quito, Pichincha Verndale

    The Senior Account Coordinator is an integral member of the Account Management team, responsible for providing high-level coordination and proactive support across multiple client accounts. · This role requires a blend of operational excellence, attention to detail, and growing c ...

  • Public Relations Consultant

    hace 4 semanas

    Quito, Pichincha Computer Solutions East, Inc. $60.000 - $80.000 per year

    The Public Relations Consultant will serve as the face of CSE at industry events across the United States. This role focuses on representing the company at conferences, networking events, vendor meetups, and business expos to elevate brand awareness. · Attend technology-focused e ...

  • Architectural Drafter

    hace 4 semanas

    Quito, Provincia de Pichincha Teamficient $48.000 - $70.000 per year

    +We are looking for an Architectural Drafter specializing in commercial and mixed-use building design to join our remote team. · +Develop detailed architectural drawings and construction documents for permitting and construction, with a focus on commercial and mixed-use building ...

  • Team Leader Networking

    hace 2 meses

    Quito, Pichincha Kyndryl $90.000 - $120.000 per year

    We are seeking a Network Support Specialist who will be responsible for installing maintaining and troubleshooting computer networks working in a complex multi-vendor environment. · ...

  • PR Specialist

    hace 2 meses

    Quito, Pichincha Transsion $40.000 - $60.000 per year

    We are looking for a highly skilled PR Specialist with strong experience in media relations, digital marketing support, and Key Opinion Leader (KOL) management. · Develop and execute PR strategies to increase brand visibility, credibility, and media presence. · Build and maintain ...

  • Structural Engineer/Drafter

    hace 1 mes

    Quito, Provincia de Pichincha Teamficient $60.000 - $90.000 per year

    We are seeking a highly skilled Structural Engineer/Drafter with at least 8 years of experience in structural design and advanced Revit modeling. This remote role is focused on developing detailed, accurate, and constructible structural models for U.S.-based projects. · ...

  • Asistente de Ventas B2C

    hace 3 semanas

    Quito, Pichincha Golden Galapagos

    The ideal candidate will support our sales team. They will schedule meetings and trade shows for the sales team and provide customer service. · Assist in creating sales material for sales preparation and success · Coordinate scheduling with clients and sales team members · Lead c ...

  • People Operations Assistant

    hace 4 semanas

    Quito, Pichincha Laudato Si' Movement Remote job$10.000 - $14.200 per year

    About LSM Laudato Si Movement is an international network of Catholic organizations and thousands of grassroots leaders working together to care for our common home and advance climate and ecological justice. We strive to be led by the Holy Spirit and find joy and support in our ...

  • Junior Marketing And Content Analyst

    hace 3 semanas

    Quito, Pichincha Columbus Travel DMC $40.000 - $80.000 per year

    +We're looking for a Junior Marketing & Content Analyst to support B2B and B2C communications through strong writing, content execution, email marketing support, basic reporting, and coordination with internal teams. · +

  • Marketing And Content Analyst

    hace 3 semanas

    Quito, Pichincha Columbus Travel DMC

    Columbus Travel is a destination management company (DMC) based in Quito focused on inbound travel and tailor-made journeys across mainland Ecuador the Galapagos Islands and Peru serving international travelers primarily from the United States and Europe. · ...

  • Virtual Travel Coordinator

    hace 2 semanas

    Quito Destinytravel

    Virtual Travel Coordinator. Ensure every detail is handled smoothly while providing guidance, updates and reassurance along the way. · ...

  • Border Security Advisor (23-026)-BF

    hace 1 mes

    Quito, Pichincha Creative Corrections, LLC $60.000 - $120.000 per year

    Creative Corrections is actively recruiting exceptional candidates to be considered for a · Border Security Advisor · position located in Quito Ecuador. · ...