Administrative Operations Assistant

hace 3 meses

Guayaquil Scale Up Recruiting Partners

Location:
Remote (Latin America)

Schedule: 9am–5pm EST | Full-Time

Do you love finishing what others start?


Our client — a fast-growing international company led by a visionary founder — is looking for a detail-oriented, proactive Operations Assistant to help turn ideas into action and keep fast-moving projects on track.


This is not a role for "idea people." It's for someone who gets satisfaction from execution — from organizing, following through, and making sure things actually get done.

Is this you?

You stay calm when everything feels chaotic.
You love making lists and checking things off.
You follow up without being asked.
You're tech-savvy and learn new tools fast.
You naturally build systems to keep things organized.
You feel most proud when projects are finished, not just started.

What You'll Do

Turn Ideas into Action

Break down the founder's ideas into simple, actionable steps.
Track every project to ensure it actually gets completed.
Build systems and workflows that make daily operations smoother.
Monitor deadlines and commitments across different projects.

Be Our Tech-Smart Organizer

Use tools like Notion, ClickUp, or Google Sheets to manage projects.
Set up automations with Zapier, Make, or similar tools.
Create dashboards and trackers to give visibility to the whole team.
Document processes so anyone can follow them easily.

Be the Reliable One

Stay calm when plans change (it happens often).
Keep projects moving even when others drop the ball.
Become the person everyone trusts to make sure things get done right.

Must-Haves

Excellent English — both written and spoken.
Tech confidence — comfortable learning and connecting tools quickly.
Strong organizational skills — you bring clarity and structure naturally.
Follow-through mindset — you always finish what you start.

Tools you'll use:
ClickUp, Notion, Google Workspace, Slack, Zoom, ChatGPT, and other basic AI tools.

The Truth About This Role

The founder moves fast and has a lot of ideas — and that's what makes this job exciting.

Your superpower will be catching those ideas, organizing them, and executing them efficiently.

You'll have space to plan, prioritize, and build systems that make the company's growth sustainable.
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