Executive Assistant

hace 2 semanas


Quito OpsArmy Careers
Role Details

Full-time, Monday–Friday (EST)
Fully remote, must be EST-aligned
Core weekday coverage with rare, time-sensitive off-hours support

About The Role


This is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries.

The Founder has a demanding, high-standard working style shaped by experience at top-tier investment firms communication is fast, expectations are high, and professionalism is non-negotiable.


This role begins with core Executive Assistant responsibilities but is intentionally designed to grow into broader operations and project management as the firm scales.

This is not a junior or task-only EA role. The ideal candidate operates with strong judgment, sharp intuition, and minimal direction.

What Were Looking For

Must-Haves

Native or near-native English fluency (written and spoken)
Strong professional polish and excellent business judgment
Ability to move quickly and operate comfortably in ambiguity
Experience supporting senior executives, founders, or investors
Calm under pressure; proactive and anticipatory by nature

Nice-to-Haves

Background in finance, private equity, venture capital, fintech, or professional services
Exposure to investor relations or limited partner communications
Comfortable working with external vendors and advisors
Interest in growing beyond a traditional EA role

Key Responsibilities

Executive Support

Own inbox management, including high-judgment filtering and drafting
Manage complex calendars across investors, partners, advisors, and counterparties
Coordinate meetings across multiple time zones
Handle travel, accommodations, and logistics
Serve as a polished, external-facing representative of the firm

Communication & Stakeholder Management

Draft and manage professional correspondence with:
High-net-worth individuals
Investment partners
Advisors and external counterparties
Ensure all communication is precise, thoughtful, and human

Personal Assistance

Provide light personal administrative support (appointments, reservations, logistics)
Seamlessly integrate personal and professional scheduling

Growth & Expanded Scope

As trust and context build, this role may expand to include:

Operational support and process documentation
Coordination with fund administrators, finance teams, and advisors
Support for investor meetings, events, and materials
Light project management (PR coordination, internal workflows)
Acting as an execution partner to internal operations leadership
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