Executive Assistant

hace 1 semana


Quito OpsArmy

Role Details

  • Full-time, Monday–Friday (EST)
  • Fully remote, must be EST-aligned
  • Core weekday coverage with rare, time-sensitive off-hours support

About the Role

This is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. The Founder has a demanding, high-standard working style shaped by experience at top-tier investment firms communication is fast, expectations are high, and professionalism is non-negotiable.

This role begins with core Executive Assistant responsibilities but is intentionally designed to grow into broader operations and project management as the firm scales. This is not a junior or task-only EA role. The ideal candidate operates with strong judgment, sharp intuition, and minimal direction.

What Were Looking For

Must-Haves

  • Native or near-native English fluency (written and spoken)
  • Strong professional polish and excellent business judgment
  • Ability to move quickly and operate comfortably in ambiguity
  • Experience supporting senior executives, founders, or investors
  • Calm under pressure; proactive and anticipatory by nature

Nice-to-Haves

  • Background in finance, private equity, venture capital, fintech, or professional services
  • Exposure to investor relations or limited partner communications
  • Comfortable working with external vendors and advisors
  • Interest in growing beyond a traditional EA role

Key Responsibilities

Executive Support

  • Own inbox management, including high-judgment filtering and drafting
  • Manage complex calendars across investors, partners, advisors, and counterparties
  • Coordinate meetings across multiple time zones
  • Handle travel, accommodations, and logistics
  • Serve as a polished, external-facing representative of the firm

Communication & Stakeholder Management

  • Draft and manage professional correspondence with:
    • High-net-worth individuals
    • Investment partners
    • Advisors and external counterparties
  • Ensure all communication is precise, thoughtful, and human

Personal Assistance

  • Provide light personal administrative support (appointments, reservations, logistics)
  • Seamlessly integrate personal and professional scheduling

Growth & Expanded Scope

As trust and context build, this role may expand to include:

  • Operational support and process documentation
  • Coordination with fund administrators, finance teams, and advisors
  • Support for investor meetings, events, and materials
  • Light project management (PR coordination, internal workflows)
  • Acting as an execution partner to internal operations leadership

  • Executive Assistant

    hace 1 semana


    Quito OpsArmy

    This is a high-impact Executive Assistant role supporting the Founder of a fast-moving investment firm. · ...

  • Executive Assistant

    hace 1 semana


    Quito, Pichincha OpsArmy Careers Remote job$100.000 - $120.000 per year

    +This is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. · +Own inbox management, including high-judgment filtering and drafting · Manage complex calendars across investors, partners, ad ...

  • Executive Assistant

    hace 1 semana


    Quito OpsArmy Careers

    This is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. · This role begins with core Executive Assistant responsibilities but is intentionally designed to grow into broader operations an ...


  • Quito WorkBetterNow $14.400 - $22.400 per year

    We are looking for professionals living in LATAM and the Caribbean, proficient in English, who align with our company's core values. The ideal candidate is someone seeking remote work, valuing work-life balance, and demonstrating stability, commitment, and eagerness for career de ...

  • Legal Executive Assistant

    hace 4 semanas


    Quito, Pichincha Vertu Agent Remote job$36.000 - $72.000 per year

    We are seeking a highly skilled Legal Admin Assistant with 2+ years of experience supporting attorneys in fast-paced legal environments. · Draft, proofread, and file legal documents, pleadings, and correspondence with zero errors. · Manage case files, including discovery, medical ...

  • Legal Executive Assistant

    hace 4 semanas


    Quito Vertu Agent $25.000 - $60.000 per year

    We are seeking a highly skilled Legal Admin Assistant with 2+ years of experience supporting attorneys in fast-paced legal environments. · Draft, proofread, and file legal documents, pleadings, and correspondence with zero errors. · Manage case files, including discovery, medical ...

  • Legal Executive Assistant

    hace 4 semanas


    Quito Vertu Agent Full time$42.000 - $84.000 per year

    We are seeking a highly skilled Legal Admin Assistant with 2+ years of experience supporting attorneys in fast-paced legal environments. The ideal candidate excels at document preparation, case management, and administrative organization, and can anticipate attorney needs to ensu ...


  • Quito GOAT

    This role is for someone who enjoys being indispensable. You'll be the operational engine behind a fast-moving business leader — we're looking for an HR Executive Assistant to support our Head of People/HR & Operations leadership. · Manage calendars, coordinate meetings and trave ...


  • Quito Vertu Agent $40.000 - $80.000 per year

    We are seeking a top-tier Real Estate Admin Assistant who thrives in a fast-paced, high-stakes environment.This person proactively identifies opportunities to streamline operations, improve workflows, and enhance client satisfaction. · ...


  • Quito Vertu Agent Full time$30.000 - $60.000 per year

    We are seeking a top-tier Real Estate Admin Assistant who thrives in a fast-paced, high-stakes environment. The ideal candidate has 1+ years of experience, is exceptionally organized, and can manage multiple agents' workloads simultaneously while maintaining perfect accuracy. · W ...


  • Quito, Provincia de Pichincha Teamficient $24.000 - $48.000 per year

    We are seeking a proactive and detail-oriented Bilingual Admin Assistant (Finance Focus) to join our team. This role requires strong organizational skills, attention to detail, and the ability to handle multiple tasks efficiently. You will be responsible for supporting financial ...

  • Project Executive

    hace 2 meses


    Quito, Pichincha Computer Solutions East, Inc. $30.000 - $60.000 per year

    We are seeking a Project / Operations Executive to ensure smooth project execution, maintain organization-wide processes, and support communication between internal teams, clients, and partners. · ...

  • Sales Analyst

    hace 4 semanas


    Quito, Pichincha Procter & Gamble $50.000 - $60.000 per year

    +This role is part of the SLS-SLS job family, which focuses on Sales and Market Strategy Planning. · +This role supports the execution of business strategies and driving growth in a stable external business environment. · ...

  • HR Intern Remote

    hace 2 días


    Quito Springer Capital

    This HR Intern role involves assisting in various tasks such as posting job openings, screening resumes and scheduling interviews, organizing employee records and supporting the onboarding process for new hires. · ...


  • Quito Tasca

    This role involves providing general administrative assistance across various tasks, including scheduling meetings and making travel arrangements. · ...

  • Auxiliar de operaciones

    hace 4 semanas


    Quito, Pichincha Sleipner Travels $32.000 - $64.000 per year

    We're looking for an Executive Assistant who can jump from an Excel sheet to a motorcycle without drama. You'll work directly with top management at a well-known adventure tourism company focused on dual-sport motorcycles, helping keep the day-to-day running smoothly: office, cli ...


  • Quito, Pichincha Sleipner Travels $30.000 - $40.000 per year

    We're looking for an Executive Assistant who can jump from an Excel sheet to a motorcycle without drama. You'll work directly with top management at a well-known adventure tourism company focused on dual-sport motorcycles, helping keep the day-to-day running smoothly: office, cli ...


  • Quito, Ecuador Kalungi Inc.

    This is a rare opportunity to learn and gain experience in B2B SaaS marketing while making a daily impact on companies experiencing exponential growth. We are looking for someone with a background in marketing and hands-on experience in creating strategic marketing initiatives fo ...


  • Quito Springer Capital

    We are seeking a Data Scientist to assist in developing and refining AI/ML models for business intelligence and automation. · ...


  • Quito, Pichincha Computer Solutions East, Inc. $15.000 - $30.000 per year

    We are seeking a Marketing Project Coordinator to support our Operations and Marketing teams. This role plays a key part in ensuring smooth project execution, maintaining organization-wide processes, and supporting communication between internal teams, clients, and partners. · ...

  • Media Producer

    hace 2 semanas


    Quito, Pichincha Ate Logo Ventures Remote job

    We are looking for a Media Producer & AI-Enabled Marketing Strategist to join a Marketing Company, · someone who will build and optimize websites and landing pages, · blend hands-on production (video design, web, publishing) with execution-level strategy (SEO, content structuring ...