Company Overview & Culture
About Us:
At Vertu Agent, we are a dynamic and client-focused firm dedicated to delivering exceptional service across several industries. We pride ourselves on innovation, collaboration, and professionalism, ensuring our team has the tools and support to excel in a fast-paced and evolving market.
Our Culture:
We foster a collaborative and supportive environment where every team member's voice is valued. Growth, learning, and professional development are at the core of our culture. We celebrate success together, encourage creativity, and prioritize work-life balance while maintaining a results-driven mindset.
About the Role:
We are seeking a top-tier Real Estate Admin Assistant who thrives in a fast-paced, high-stakes environment. The ideal candidate has 1+ years of experience, is exceptionally organized, and can manage multiple agents' workloads simultaneously while maintaining perfect accuracy. This person proactively identifies opportunities to streamline operations, improve workflows, and enhance client satisfaction.
Key Responsibilities:
- Manage complex calendars, emails, and schedules for multiple agents; anticipate conflicts and optimize time.
- Prepare, proofread, and organize contracts, closing documents, listing agreements, and reports with zero errors.
- Coordinate communication between clients, agents, vendors, and internal teams to ensure seamless operations.
- Maintain CRM and MLS databases, ensuring listings are accurate, up-to-date, and fully optimized.
- Assist in preparing presentations, market analyses, and property reports for clients and senior management.
- Implement workflow improvements, create templates, and document standard procedures.
- Troubleshoot administrative issues and propose solutions proactively.
Requirements
- 1+ years in real estate administration for high-volume offices.
- Expertise with CRM systems (e.g., Salesforce, HubSpot), MLS platforms, and MS Office Suite (Excel, Word, PowerPoint).
- Superior organizational skills and ability to handle multiple priorities without supervision.
- Exceptional written and verbal communication.
- High attention to detail with strong proofreading and document management skills.
- Ability to anticipate needs, solve problems, and implement process improvements.
- Professional demeanor, capable of representing the firm with clients and partners.
-
Real Estate Executive Assistant
hace 4 semanas
Quito Vertu Agent Full time$30.000 - $60.000 per yearWe are seeking a top-tier Real Estate Admin Assistant who thrives in a fast-paced, high-stakes environment. The ideal candidate has 1+ years of experience, is exceptionally organized, and can manage multiple agents' workloads simultaneously while maintaining perfect accuracy. · W ...
-
Real Estate Executive Assistant
hace 4 semanas
Quito Vertu Agent $40.000 - $80.000 per yearWe are seeking a top-tier Real Estate Admin Assistant who thrives in a fast-paced, high-stakes environment.This person proactively identifies opportunities to streamline operations, improve workflows, and enhance client satisfaction. · ...
-
Commercial Real Estate Analyst
hace 3 semanas
Quito Ottomatik $1.500 - $2.000We're seeking a highly analytical Commercial Real Estate Analyst with strong skills in market research, financial modeling, and professional presentation development. · Analyze commercial real estate deals across multiple asset classes, understanding the nuances of each (e.g., ho ...
-
Real Estate Transaction Coordinator
hace 4 semanas
Quito Vertu Agent Full time$60.000 - $90.000 per yearWe are seeking a highly skilled Transaction Coordinator with 2+ years of experience in real estate transactions. This person ensures deals close smoothly, meets deadlines, and maintains compliance while providing top-tier client service. · About Us: · At Vertu Agent, we are a hig ...
-
Real Estate Transaction Coordinator
hace 3 semanas
Quito Vertu Agent $40.000 - $90.000 per yearWe are seeking a highly skilled Transaction Coordinator with 2+ years of experience in real estate transactions. This person ensures deals close smoothly, meets deadlines, and maintains compliance while providing top-tier client service.Manage transactions from contract to closin ...
-
Real Estate Acquisitions Specialist
hace 2 semanas
Quito Kingdom Homes $85.000 - $160.000 per yearWe are seeking an ultra-motivated and results-driven Real Estate Acquisitions Specialist to join our growing team. · ...
-
Real Estate Transactions Coordinator
hace 2 semanas
Quito eXp Realty $30.000 - $60.000 per yearWe're looking for a Transaction Coordinator with 3–5 years of experience to join our team at eXp Realty. · We offer competitive hourly pay , weekly pay + bonuses , paid training , 100% Work-from-Home setup , fast-paced supportive team culture .Excellent English communication skil ...
-
Real Estate Transaction Coordinator
hace 2 semanas
Quito eXp Realty $40.000 - $60.000 per yearWe are looking for a Transaction Coordinator who's ambitious, detail-driven, · and ready to make an impact. · Elevate Your Career with The Hart Team. · Manage and streamline transactions. · ...
-
Real Estate Digital Marketing Coordinator
hace 1 semana
Quito Vertu Agent $10.000 - $14.400 per yearWe are looking for a creative, analytical and detail-oriented Listing & Marketing Coordinator with 2+ years of experience in real estate marketing. · Prepare and optimize property listings for MLS, Zillow, · Develop and execute multi-channel marketing campaigns including social m ...
-
Real Estate Digital Marketing Coordinator
hace 2 semanas
Quito Vertu Agent Full time$40.000 - $60.000 per yearWe are looking for a creative, analytical, and detail-oriented Listing & Marketing Coordinator with 2+ years of experience in real estate marketing. This role requires expertise in online listings, social media, digital campaigns and content creation to ensure properties receive ...
-
Real Estate Lead Generation Specialist
hace 4 semanas
Quito Vertu Agent Full time$30.000 - $60.000 per yearWe are seeking an ambitious, results-driven Inside Sales Agent with 1–3 years of proven experience in lead generation and sales conversion in real estate. · We prioritize excellence, accountability, and continuous learning. Our environment is collaborative yet results-driven, cel ...
-
Real Estate Lead Generation Specialist
hace 3 semanas
Quito Vertu Agent $40.000 - $80.000 per yearWe are seeking an ambitious, results-driven Inside Sales Agent with 1–3 years of proven experience in lead generation and sales conversion in real estate. ...
-
US Real Estate Transactions Coordinator
hace 2 semanas
Quito eXp Realty $40.000 - $60.000 per yearJob summaryWe are urgently in need of a Transactions Coordinator to join a high-performing real estate team that closes 100+ deals a year. · Manage and streamline transactions, keep clients updated, coordinate inspections/repairs, ensure timely documents · ...
-
US Real Estate Transactions Coordinator
hace 2 semanas
Quito eXp Realty $60.000 - $85.000 per yearThe Hart Team is seeking a detail-driven Transaction Coordinator to manage 150+ transactions annually · ...
-
Experienced Real Estate Transactions Coordinator
hace 2 semanas
Quito eXp Realty $30.000 - $60.000 per year+Job summary · Ensure smooth and successful closings by managing and streamlining real estate transactions. · +ResponsibilitiesManaging and streamlining 150+ real estate transactions · ...
-
Executive Assistant
hace 5 días
Quito OpsArmy CareersThis is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. · This role begins with core Executive Assistant responsibilities but is intentionally designed to grow into broader operations an ...
-
Executive Assistant
hace 4 días
Quito, Pichincha OpsArmy Careers Remote job$100.000 - $120.000 per year+This is a high-impact Executive Assistant role supporting the Founder of a fast-moving, sophisticated investment firm focused on fintech secondaries. · +Own inbox management, including high-judgment filtering and drafting · Manage complex calendars across investors, partners, ad ...
-
Executive Assistant
hace 4 días
Quito OpsArmyThis is a high-impact Executive Assistant role supporting the Founder of a fast-moving investment firm. · ...
-
Executive Administrative Assistant
hace 4 semanas
Quito WorkBetterNow $14.400 - $22.400 per yearWe are looking for professionals living in LATAM and the Caribbean, proficient in English, who align with our company's core values. The ideal candidate is someone seeking remote work, valuing work-life balance, and demonstrating stability, commitment, and eagerness for career de ...
-
Legal Executive Assistant
hace 4 semanas
Quito Vertu Agent $25.000 - $60.000 per yearWe are seeking a highly skilled Legal Admin Assistant with 2+ years of experience supporting attorneys in fast-paced legal environments. · Draft, proofread, and file legal documents, pleadings, and correspondence with zero errors. · Manage case files, including discovery, medical ...
-
Legal Executive Assistant
hace 4 semanas
Quito Vertu Agent Full time$42.000 - $84.000 per yearWe are seeking a highly skilled Legal Admin Assistant with 2+ years of experience supporting attorneys in fast-paced legal environments. The ideal candidate excels at document preparation, case management, and administrative organization, and can anticipate attorney needs to ensu ...