Administrative Assistant

hace 2 meses

Guayaquil, Guayas APS Ecuador Remote job

We are seeking a proactive Administrative Assistant to oversee all daily bookkeeping functions, manage collections and partner billing, and handle operational administrative tasks. This role supports the company's financial and operational backbone during its growth stage and acts as the connective link between internal teams, resellers, and external accountants.

The ideal candidate is detail-oriented, highly organized, and bilingual in English and Spanish, able to thrive in a dynamic startup environment where flexibility and initiative are key.

Responsibilities Bookkeeping & Financial Operations

  • Record and monitor daily transactions, including payments, invoices, and collections.
  • Manage customer billing cycles and ensure accurate documentation for each account.
  • Support external accountants with monthly reconciliations and transaction summaries.
  • Track cash flow, expenses, and customer payments; promptly identify discrepancies.

Administrative & Operational Support

  • Maintain and organize digital records, customer documentation, and billing correspondence.
  • Prepare monthly financial and operational reports for management review.
  • Perform data entry into CRM systems and ensure accuracy across dashboards.
  • Coordinate with customers regarding billing inquiries and account updates.
  • Manage internal communications, vendor coordination, and scheduling to improve operational efficiency.

Cross-department & Bilingual Communication

  • Serve as a communication bridge between English- and Spanish-speaking teams and customers.
  • Support customer correspondence with professional email templates and billing follow-ups.

Work Model

This position is offered under a contractor agreement (professional services contract) to be performed remotely .

This is not a traditional employment relationship, and therefore does not include local employment benefits. We're looking for a proactive, self-managed professional eager to grow in a dynamic international environment.

Qualifications

  • Bachelor degree in Business Administration, Accounting, or a related field preferred.
  • Minimum of 3 years of experience in administrative, financial, or operations roles in SaaS or service-based companies.
  • Strong proficiency with Excel and accounting software (QuickBooks, ERP, or equivalent).
  • Professional fluency in English and Spanish (written and spoken).
  • Exceptional attention to detail and accuracy with financial data entry.
  • Ability to work independently in a remote environment and manage multiple tasks effectively.
  • Strong organizational, problem-solving, and communication skills.

Preferred Attributes

  • Experience working in startups or tech-driven companies.
  • Familiarity with SaaS billing and subscription models.
  • Comfortable "wearing multiple hats" – from operations, to finance, to customer communications during ramp-up stages.
  • Ability to optimize reporting and propose process improvement.

Hiring #AdministrativeAssistant #Bookkeeping #Operations #Finance #RemoteJobs #BilingualJobs #LATAMTalent

  • Administrative Assistant Cocoa Administrative Assistant Cocoa

    hace 7 días

    Guayaquil Nestle Operational Services Worldwide SA Freelance$10.000 - $14.400 per year

    Sumarse a Nestlé significa unirse a la compañía de alimentos y bebidas más grande del mundo. · Dar soporte al equipo ­e cacao. · ...

  • Administrative Assistant Cocoa

    hace 6 días

    Guayaquil, Guayas Nestlé

    Sumarse a Nestlé significa que te estás uniendo a la compañía de alimentos y bebidas más grande del mundo. En nuestro núcleo, tenemos un ambiente humano: personas apasionadas somos impulsados por el propósito de mejorar la calidad de vida y contribuir a un futuro más saludable. · ...

  • Administrative Assistant

    hace 2 meses

    Guayaquil APS Ecuador $30.000 - $60.000 per year

    We are seeking a proactive Administrative Assistant to oversee all daily bookkeeping functions, manage collections and partner billing, and handle operational administrative tasks. · Record and monitor daily transactions, including payments, invoices, and collections. · Manage cu ...

  • Administrative Assistant

    hace 2 meses

    Guayaquil, Guayas APS Ecuador Remote job$30.000 - $60.000 per year

    We are seeking a proactive Administrative Assistant to oversee all daily bookkeeping functions, manage collections and partner billing, and handle operational administrative tasks. This role supports the company's financial and operational backbone during its growth stage and act ...

  • Administrative Assistant Cocoa

    hace 6 días

    Guayaquil, Provincia del Guayas Nestlé USA

    Somarse a Nestlé significa unirse a la compañía de alimentos y bebidas más grande del mundo. Dar á soporte al equipo de cacao. · ...

  • Administrative Operations Assistant

    hace 2 meses

    Guayaquil Scale Up Recruiting Partners $25.000 - $50.000 per year

    Our client — a fast-growing international company led by a visionary founder — is looking for a detail-oriented, proactive Operations Assistant to help turn ideas into action and keep fast-moving projects on track. · Turn Ideas into Action · Be Our Tech-Smart Organizer · Be the R ...

  • Business Development Manager

    hace 4 días

    Guayaquil Colgate-Palmolive

    The Business Development Manager is responsible for supporting the Customer Development team in developing and leading the business within this important channel. · ...

  • Bilingual Assistant (100 English Proficiency)

    hace 1 mes

    Guayaquil, Guayas American Call Center $12.000 - $24.000 per year

    We are hiring a bilingual assistant to support the KAM by encouraging smooth collaboration across bilingual campaigns. The ideal candidate will have excellent communication skills, attention to detail, and proficiency in Microsoft Office, CRM systems, and Power BI. · Monitor oper ...

  • Junior Operations Bilingual Assistant (100 English Proficiency)

    hace 3 semanas

    Guayaquil, Guayas American Call Center $40.000 - $70.000 per year

    We are hiring a junior operations bilingual assistant to support the KAM by encouraging smooth collaboration across bilingual campaigns. The role involves using communication skills and attention to detail to connect with clients and internal teams, prepare clear bilingual materi ...

  • Product Analyst Intern

    hace 4 semanas

    Guayaquil, Guayas Banco Guayaquil $15.000 - $25.000 per year

    This intern will assist with analyzing product performance, · gathering data, generating insights to optimize banking products. · Data analysisCross-functional team collaborationDetailed report preparationand presentations ...

  • Executive Assistant

    hace 1 mes

    Guayaquil Scale Up Recruiting Partners $30.000 - $60.000 per year

    We're looking for a highly organized and proactive Executive Assistant to support senior executives in managing daily operations, schedules, and communications. · Manage calendars, appointments, meetings, and travel arrangements. · Serve as the main point of contact between execu ...

  • Business Development Manager

    hace 5 días

    Guayaquil, G, EC Colgate-Palmolive

    The Business Development Manager is responsible for supporting the Customer Development team in developing and leading the business within this important channel. · ...

  • Bilingual Assistant (100 English Proficiency)

    hace 1 mes

    Guayaquil American Call Center $12.000 - $24.000 per year

    We are hiring a Bilingual Assistant to support the KAM by encouraging smooth collaboration across bilingual campaigns. The successful candidate will use their communication skills and attention to detail to connect with clients and internal teams, prepare clear bilingual material ...

  • Junior Operations Bilingual Assistant (100 English Proficiency)

    hace 3 semanas

    Guayaquil American Call Center $22.000 - $44.000 per year

    We are hiring a Junior Operations Bilingual Assistant to support the KAM by encouraging smooth collaboration across bilingual campaigns. · Use communication skills and attention to detail to connect with clients and internal teams. · Prepare clear bilingual materials and help pro ...

  • Product Analyst Intern

    hace 4 semanas

    Guayaquil Banco Guayaquil $30.000 - $48.000 per year

    This is an internship opportunity for a Product Analyst Intern at Banco Guayaquil. · Market researchData analysisCollaboration with cross-functional teamsPreparation of detailed reports and presentations ...

  • HR Analyst

    hace 2 meses

    Guayaquil, Guayas TP-Link Colombia $12.000 - $24.000 per year

    We are looking for a Human Resources Analyst with a generalist profile, strong attention to detail, excellent organizational skills, and a genuine passion for talent development. This role will support various stages of the employee lifecycle and contribute to initiatives that st ...

  • HR Analyst

    hace 2 meses

    Guayaquil TP-Link Colombia $15.000 - $30.000 per year

    We are looking for a Human Resources Analyst with a generalist profile, strong attention to detail, excellent organizational skills, and a genuine passion for talent development. This role will support various stages of the employee lifecycle and contribute to initiatives that st ...

  • Bilingual Medical VA

    hace 1 mes

    Guayaquil, Provincia del Guayas Prime Heart and Vascular, PLLC $28.000 per year

    A Rheumatology clinic is seeking a reliable and flexible Bilingual Medical Biller & Administrative Virtual Assistant to support both billing operations and day-to-day clinic administrative tasks. · Support the clinic's billing workflow with tasks such as claim preparation, basic ...

  • Site Manager

    hace 4 semanas

    Guayaquil A.P. Moller - Maersk Full time$25.000 - $60.000 per year

    The Site Manager is responsible for leading all operational and financial aspects of the depot, ensuring safe, efficient, and compliant performance while meeting customer and contractual requirements. · ...

  • Bilingual Executive Assistant

    hace 6 días

    Guayaquil Fomat Medical Research $40.000 - $60.000 per year

    FOMAT Medical Research S.A. is seeking a proactive and highly organized Bilingual Executive Assistant (English-Spanish) to support our VP of Regulatory & Quality Affairs. · This role requires professionalism, discretion, and the ability to manage diverse responsibilities efficien ...