Senior Executive Assistant

hace 3 semanas

Quito Latino Legends Freelance$2.500 - $3.500

Senior Executive Assistant (Real Estate)

 Location: Remote from Latin America
Schedule: Full-Time | Monday–Friday
Availability: Required during U.S. business hours (EST; flexibility during live deals)
Engagement: Contractor
Reports to: Founder / principal

Compensation

  • Base Salary: $2,500 – $3,500 USD per month (based on experience)

  • Incentive: 5% commission on deals closed

  • Performance-based upside tied directly to transaction success

About the Role

We are seeking a Senior Executive Assistant (Real Estate) to serve as a strategic right hand to executive leadership within a fast-paced U.S. self storage real estate investment platform. This is a high-impact role that blends executive assistance with acquisitions, operations, and transaction coordination.

This is not a traditional EA position. You will actively support real estate deals from opportunity through closing, while also assisting with development tracking, financial organization, and day-to-day operational execution. The ideal candidate is highly organized, proactive, and comfortable operating independently in deal-driven environments.

Key Responsibilities

Acquisitions & Deal Execution

  • Support end-to-end acquisition processes, from sourcing to closing

  • Assist with underwriting and deal analysis

  • Draft, submit, and track LOIs; manage PSAs and transaction documentation

  • Coordinate due diligence (leases, permits, financials, inspections, legal docs)

  • Support lender and loan documentation submissions

  • Track deal timelines, approvals, and closing milestones

Development & Construction Coordination

  • Track development and construction budgets, milestones, and timelines

  • Coordinate contractor bids, vendor outreach, and ongoing communications

  • Maintain organized records related to development and construction activity

Finance, Bookkeeping & Reporting

  • Maintain accurate bookkeeping and expense tracking

  • Prepare budget summaries and operational reports

  • Support investor reporting by organizing financial and deal-related data

  • Ensure financial documentation is accurate, organized, and up to date

Executive Support & Operations

  • Provide direct support to executive leadership (calendar, meetings, priorities)

  • Track key initiatives, deadlines, and deliverables with proactive follow-up

  • Maintain and improve systems for deal sourcing, tracking, documentation, and communication

  • Conduct research and support ad hoc operational needs

Stakeholder Coordination

  • Act as a point of contact with brokers, attorneys, lenders, contractors, and investors

  • Schedule meetings, manage communications, and follow up on open items

Required Qualifications

  • 3–6 years of experience in real estate acquisitions, private equity, or investment operations

  • Hands-on experience with U.S. real estate transactions (LOIs, PSAs, diligence, closings)

  • Exposure to underwriting, deal analysis, and financial documentation

  • Experience coordinating development or construction-related workflows

  • Strong organizational, follow-up, and execution skills

  • Ability to work independently with minimal oversight

  • Fluent English (written and spoken); familiarity with U.S. real estate timelines and documentation

Nice to Have

  • Experience across residential, commercial, multifamily, or self-storage assets

  • Familiarity with deal tracking, CRM, or project management tools

  • Prior support of founders or senior investment leaders

Why This Role

  • Direct exposure to U.S. real estate deals from opportunity to closing

  • Performance-based compensation with real upside

  • High-trust, high-responsibility role within a lean investment team

  • Opportunity to grow into Acquisitions Operations or Investment Support leadership

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