Real Estate Transaction Coordinator

hace 2 días

Quito Vertu Agent
About Us

At Vertu Agent, we're a collaborative, people-first firm working across multiple industries. We believe great work happens when talented people enjoy working together. We value smart ideas, clear communication, and supporting one another to deliver great results for our clients. Our team members enjoy the freedom, resources and trust to take ownership of their work and are encouraged to grow - while enjoying the process along the way

Our Culture & Values

We care deeply about doing great work and supporting one another along the way. Our culture is collaborative, supportive, and driven by shared goals, where initiative, curiosity, and problem-solving are encouraged and appreciated.

We celebrate wins, invest in mentorship, and create opportunities for people to grow, take ownership, and step into leadership as they develop.

Integrity
Empathy
Collaboration
Growth
Purpose

About The Role


We are seeking a highly organized and detail-oriented Real Estate Transaction Coordinator to support our agents and clients throughout the lifecycle of real estate transactions.

As a Real Estate Transaction Coordinator, you will manage the administrative and compliance aspects of transactions from contract to close.

You'll coordinate documentation, track critical deadlines, and serve as a central point of communication between agents, clients, and transaction partners to ensure every deal progresses smoothly, accurately, and on time.

Why You'll Love This Role

Play a key role in successful closings while supporting agents and delivering a seamless client experience
Work in a fast-paced, organized environment where attention to detail and process ownership are highly valued
Gain hands-on exposure to real estate contracts, compliance, and transaction workflows across multiple deals

Key Responsibilities

Coordinate and manage all stages of real estate transactions from executed contracts through closing.
Track critical deadlines, contingencies, and milestones to ensure transactions remain on schedule.
Organize, maintain, and audit transaction files to ensure accuracy and compliance with brokerage, MLS, and regulatory requirements.
Upload, update, and manage transaction documentation in platforms such as Dotloop, Skyslope, Qualia, or similar systems.
Communicate with agents, clients, lenders, escrow/title companies, inspectors, and vendors to gather and distribute required information.
Monitor compliance items, identify missing documents, and proactively resolve issues before closing.
Provide regular transaction status updates to agents and internal stakeholders.
Maintain professionalism and confidentiality when handling sensitive client and transaction information.


Requirements:
Education & Experience

Minimum:
High school diploma or equivalent.

Preferred:
Associate's or Bachelor's degree in Marketing, Communications, Business Administration, Real Estate, or a related field.
1–3 years of experience in real estate, listing coordination, administrative support, or digital content creation.
Prior experience working in a real estate team, brokerage, or marketing-focused role strongly preferred.
Experience coordinating listing documents, vendors, and marketing materials is highly desirable.

Technical Requirements

Proficiency with real estate platforms such as MLS systems, Dotloop, Skyslope, Qualia, or similar transaction tools.
Strong working knowledge of marketing and design platforms (Canva, Adobe Creative Suite, or similar).
Familiarity with listing syndication tools, property websites, virtual tour platforms, and social media management tools.
Ability to upload listings, update price changes, and maintain accurate online property marketing.
Strong knowledge of Microsoft Office Suite or Google Workspace.
Comfortable using e-signature tools (DocuSign, Adobe Sign) and scheduling platforms for photography, inspections, and staging.

Skills & Competencies

Excellent written and verbal communication for interacting with sellers, agents, vendors, and service providers.
High attention to detail when preparing listing materials, reviewing MLS data, or formatting marketing assets.
Strong organizational skills to manage multiple listings, deadlines, and marketing campaigns simultaneously.
Ability to create marketing collateral such as flyers, feature sheets, email blasts, and social media posts.
Strong eye for design and branding consistency across marketing assets.
Ability to coordinate and schedule property photos, videos, staging, open houses, and vendor services.
Time management skills to ensure listings go live quickly and marketing timelines are met.
Problem-solving skills to handle last-minute changes, vendor delays, or listing updates.
Professionalism, discretion, and excellent client-service mindset when dealing with homeowners and prospects.

Compliance & Confidentiality

Understanding of MLS compliance rules, property disclosure requirements, and brokerage listing standards.
Adherence to branding guidelines, marketing policies, and documentation procedures.
Commitment to maintaining accurate and compliant listing files, seller records, and marketing materials.
Strict compliance with data security protocols when handling seller information and property documents.
Ability to identify missing documents, compliance issues, or listing inaccuracies and escalate appropriately.
Show more Show less

  • Real Estate Transaction Coordinator

    hace 2 días

    Quito Vertu Agent $50.000 - $70.000 per year

    We are seeking a highly organized and detail-oriented Real Estate Transaction Coordinator to support our agents and clients throughout the lifecycle of real estate transactions. · You will manage the administrative and compliance aspects of transactions from contract to close. · ...

  • Real Estate Transaction Coordinator

    hace 2 semanas

    Quito Vertu Agent Full time

    We are seeking a highly organized and detail-oriented Real Estate Transaction Coordinator to support our agents and clients throughout the lifecycle of real estate transactions. · ...

  • Real Estate Transaction Coordinator

    hace 2 meses

    Quito Vertu Agent Full time$60.000 - $90.000 per year

    We are seeking a highly skilled Transaction Coordinator with 2+ years of experience in real estate transactions. This person ensures deals close smoothly, meets deadlines, and maintains compliance while providing top-tier client service. · About Us: · At Vertu Agent, we are a hig ...

  • Real Estate Transaction Coordinator

    hace 2 meses

    Quito Vertu Agent $40.000 - $90.000 per year

    We are seeking a highly skilled Transaction Coordinator with 2+ years of experience in real estate transactions. This person ensures deals close smoothly, meets deadlines, and maintains compliance while providing top-tier client service.Manage transactions from contract to closin ...

  • Real Estate Transaction Coordinator

    hace 2 semanas

    Quito eXp Realty

    Elevate Your Career with The Hart Team Are you ready to take your real estate career to the next level The Hart Team is looking for a Transaction Coordinator who's ambitious detail-driven and ready to make an impact Join a high-performing team that closes 100+ transactions yearly ...

  • Real Estate Transactions Coordinator

    hace 2 semanas

    Quito eXp Realty

    We're Looking For: 3–5 years of experience as a Transaction Coordinator (real estate preferred) Excellent English communication skills Ability to manage 80+ transactions in a pipeline Detail-oriented, proactive, and growth-minded Weekend availability when needed If with kids, mus ...

  • Experienced Real Estate Transactions Coordinator

    hace 2 semanas

    Quito eXp Realty $60.000 - $70.000 per year

    Your Role: Manage and streamline real estate transactions, keep clients informed, coordinate inspections and deadlines. · ...

  • US Real Estate Transactions Coordinator

    hace 2 semanas

    Quito eXp Realty $50.000 - $60.000 per year

    The Hart Team is looking for a Transaction Coordinator who's ambitious, detail-driven, and ready to make an impact. You'll manage and streamline transactions, keep clients informed, coordinate inspections and repairs, ensure all documents are completed on time. · ...

  • US Real Estate Transactions Coordinator

    hace 2 semanas

    Quito eXp Realty $50.000 - $60.000 per year

    We are urgently in need of a Transactions Coordinator to join a high-performing real estate team that closes 100+ deals a year. · Manage and streamline 150+ transactions · Kee clients updated · Cordinate inspections/repairs · Eseure timely documents and help deliver smooth closin ...

  • Real Estate Agent

    hace 3 semanas

    Quito REMAX Advance $2.500 - $10.000 per year

    Estamos creciendo en RE/MAX Advance. Buscamos nuevos · agentes inmobiliarios para nuestras oficinas en el Valle · de Los Chillos, Sur y Norte de Quito. · ...

  • Real Estate Agent

    hace 3 semanas

    Quito, Pichincha REMAX Advance

    Estamos buscando agentes inmobiliarios proactivos con actitud comercial en RE/MAX Advance. · Actitud comercial · ...

  • Real Estate Digital Marketing Coordinator

    hace 1 mes

    Quito Vertu Agent Full time$40.000 - $60.000 per year

    We are looking for a creative, analytical, and detail-oriented Listing & Marketing Coordinator with 2+ years of experience in real estate marketing. This role requires expertise in online listings, social media, digital campaigns and content creation to ensure properties receive ...

  • Real Estate Digital Marketing Coordinator

    hace 1 mes

    Quito Vertu Agent $10.000 - $14.400 per year

    We are looking for a creative, analytical and detail-oriented Listing & Marketing Coordinator with 2+ years of experience in real estate marketing. · Prepare and optimize property listings for MLS, Zillow, · Develop and execute multi-channel marketing campaigns including social m ...

  • Transaction Coordinator

    hace 2 días

    Quito Ottomatik Part time$10 - $20

    We are seeking a highly organized Transaction Coordinator to support the acquisition, due diligence, onboarding, and management of industrial real estate assets. · This role will work directly with the Founder, managing multiple active transactions, tracking deadlines, organizing ...

  • Real Estate Cold Caller

    hace 3 semanas

    Quito Latino Legends Full time$1.500 - $2.000

    +Our client is a rapidly expanding real estate investment and brokerage group specializing in Industrial Outdoor Storage (IOS) properties across the U.S. · +This position is heavily focused on high-volume cold calling and outbound prospecting to identify sale opportunities from U ...

  • Legal Transaction Coordinator

    hace 2 meses

    Quito Vertu Agent Full time$48.000 - $72.000 per year

    Job summary · A highly organized and detail-oriented professional is required to join the team as a Transaction Coordinator. The ideal candidate has experience managing legal transactions, coordinating case documentation, and ensuring compliance with established procedures.Coordi ...

  • Commercial Real Estate Analyst

    hace 2 meses

    Quito Ottomatik $1.500 - $2.000

    We're seeking a highly analytical Commercial Real Estate Analyst with strong skills in market research, financial modeling, and professional presentation development. · Analyze commercial real estate deals across multiple asset classes, understanding the nuances of each (e.g., ho ...

  • Real Estate Executive Assistant

    hace 2 meses

    Quito Vertu Agent $40.000 - $80.000 per year

    We are seeking a top-tier Real Estate Admin Assistant who thrives in a fast-paced, high-stakes environment.This person proactively identifies opportunities to streamline operations, improve workflows, and enhance client satisfaction. · ...

  • Real Estate Executive Assistant

    hace 2 meses

    Quito Vertu Agent Full time$30.000 - $60.000 per year

    We are seeking a top-tier Real Estate Admin Assistant who thrives in a fast-paced, high-stakes environment. The ideal candidate has 1+ years of experience, is exceptionally organized, and can manage multiple agents' workloads simultaneously while maintaining perfect accuracy. · W ...

  • Real Estate Acquisitions Specialist

    hace 2 semanas

    Quito Kingdom Homes

    We are seeking an ultra-motivated and results-driven Real Estate Acquisitions Specialist to join our growing team. · Initial Seller Contact: Engage with property sellers, build rapport and gather critical property information. · Property Analysis: Underwrite properties using near ...

  • Real Estate Lead Generation Specialist

    hace 2 meses

    Quito Vertu Agent Full time$30.000 - $60.000 per year

    We are seeking an ambitious, results-driven Inside Sales Agent with 1–3 years of proven experience in lead generation and sales conversion in real estate. · We prioritize excellence, accountability, and continuous learning. Our environment is collaborative yet results-driven, cel ...