Operations Assistant

hace 13 horas

Quito, Pichincha Opal Group Remote job

Opal Group organizes premier virtual and live conferences catered to top executives and decision-makers throughout various industries. We are dedicated to providing high-quality events and information, through unparalleled speaking sessions, workshops, and unique face-to-face networking opportunities.

Our unique work environment offers an opportunity for the "self-starter" with unlimited growth potential.

The
Finance Division Operations Assistant
is responsible for supporting the Managing Director of Opal Group's Finance Division by providing research, coordination, documentation, and administrative support across daily sales, client, and team operations. The primary objective of this role is to help keep the Managing Director and team organized, informed, and moving forward by managing data, follow-ups, internal documents, and workflow execution.

This role supports a fast-paced, client-facing environment where organization, attention to detail, and the ability to manage multiple priorities are essential to the success of the Finance Division.

Position Level:
Entry-Level

Job Type:
FT International Consultant

Compensation:
$1,500.00 USD per month

Location:
Remote

Important: Only English resumes and cover letters will be considered.
Responsibilities include, but are not limited to:

  • Provide day-to-day administrative and operational support to the Managing Director, including document preparation, reporting, scheduling, follow-ups, and task coordination
  • Conduct research on prospective clients, investors, sponsors, and speakers to support sales and event strategy
  • Prepare and maintain internal trackers, calendars, and reporting tools to support market awareness, performance monitoring, and planning
  • Export, organize, and format data from agendas, reports, and internal systems for use in sales, marketing, and planning initiatives
  • Assist with preparing internal team documents, SOPs, benchmarks, and performance materials based on the Managing Director's direction
  • Coordinate client-related tasks such as scheduling calls, collecting materials, confirming deliverables, and managing follow-up communications
  • Support sponsor and speaker coordination by tracking materials, deadlines, and marketing deliverables
  • Assist with sourcing and coordinating potential event venues through existing client relationships when needed
  • Perform light outreach and administrative follow-up with clients and prospects on behalf of the Managing Director
  • Maintain accurate records of client, sponsor, and conference data in CRM and internal systems
  • Collaborate with internal teams to ensure priorities, deadlines, and communications are properly aligned
  • Support sales and audience development activity as needed during slower periods

Qualifications:

  • Bachelor's degree in Business, Marketing, Communications, or a related field is preferred
  • Valid U.S. entry visa preferred
  • Advanced English skills in verbal and written communication are required
  • Strong organizational skills with exceptional attention to detail
  • Professional, polished, and client-ready communication style
  • Comfortable conducting research, managing data, and preparing reports
  • Proficiency in Microsoft Office, especially Excel; experience with CRM systems is a plus
  • Ability to manage multiple priorities, follow direction, and execute with minimal oversight
  • Self-motivated and able to work both independently and as part of a team

Benefits & Work Environment:
At Opal Group, we value our team members and offer a comprehensive and supportive work culture. Our benefits include:

  • 100% remote work environment with occasional travel to on-site conferences (based on position)

  • Paid Time Off (available after 90 days), including:

  • Vacation Days

  • Sick Leave
  • Compensatory Time
  • One Wellness & Wellbeing Day, One Floating Holiday, and One Religious Observance Day per year
  • Jury Duty Pay

  • Paid Time Off for Voting

  • Paid federal holidays with early release the day prior

  • Summer Fridays
  • All travel-related expenses covered for onsite events, including flights, hotel accommodations, and meals

Join a company that values innovation, initiative, and the individuals who drive it forward

Disclaimer: Opal Group does not ask for any personal information or payments during the recruitment process.
Equal pay for equal work. EEO-ACA Compliance.
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